Flexible Stone Sourcing Made Simple: Our 9-Step Buying Process

Over the past two decades, China has firmly established itself as a powerhouse in global trade. It overtook Germany as the world’s largest exporter in 2009 and later surpassed the United States as the leading trading nation.

This strong position has turned China into a trusted sourcing hub for industries like construction, architecture, and interior design, where product reliability, production efficiency, and scale are key.

At Foshan Vista Building Material Co., Ltd., we see this strength firsthand. As a leading wholesale building materials exporter and custom building materials supplier, we’ve helped buyers and wholesalers worldwide buy flexible stone from China with ease and confidence.

Our 9-step system is built around transparency and collaboration, ensuring that every order of flexible stone wall panels meets your expectations from sample to shipment.

Step 1: Sample First, Decide Later

High-quality products are valued by buyers everywhere, and genuine craftsmanship always speaks louder. Each flexible stone sheet we produce reflects careful design, texture precision, and eco-friendly innovation.

That’s why we start by offering free samples before any order is placed. This gives you the chance to assess the stone’s flexibility, texture, and color accuracy for yourself. Our products stand on their own merit.

Step 2: Confirming Details with a Proforma Invoice

Once you’ve chosen your preferred finish, we finalize all details in a Proforma Invoice (PI). This includes:

• Product specifications: Exact model, texture, and color.
• Quantity and pricing: Transparent cost breakdown.
• Payment terms: Usually a 20–30% deposit, with the remaining balance before shipment.
• Import documentation: Adjusted to meet your country’s customs requirements.

Note: We generally use the TT payment method (Telegraphic Transfer), which is a standard way of transferring funds internationally. TT payments are widely used for overseas transactions because they are secure, traceable, and efficient.

This stage might seem administrative, but it prevents costly mistakes later. Many first-time importers underestimate how much time clear paperwork saves.

 A simple oversight, like mismatched HS codes, can delay customs clearance by weeks. With our PI process, buyers get clarity upfront so your shipments move smoothly from Foshan to your port.

Step 3: Signing the Purchase Order

After confirming the PI, both sides sign a Purchase Order (PO).

This step marks the official start of production, once the 20–30% deposit is received. It also reinforces mutual accountability: what’s agreed on paper is exactly what will be produced.

For long-term clients, this process has become routine. One Malaysian distributor told us that Vista’s consistency helped them reduce material-related project delays by nearly 20% in a single year.

Step 4: Production and Progress Updates

Once the order is in motion, we update you every step of the way — from raw material selection to final curing.

• Transparency: Weekly updates and factory photos help you track production.
• Efficiency: Our Foshan-based factory uses optimized curing systems to maintain consistent product quality.
• Reliability: Clients can plan installation schedules without second-guessing delivery timelines.

In B2B trade, visibility builds confidence. Research shows that relational communication, measured by the frequency, quality, and type of information shared, directly strengthens trust and satisfaction between buyers and suppliers.

Step 5: Shipping Date Confirmation and Final Balance

When production is complete, we coordinate the shipping date with you and request the remaining balance.

• Collaborative coordination: We adjust schedules to match your logistics or project deadlines.
• Predictable timelines: All updates are confirmed in writing to prevent miscommunication.

This attention to timing is one reason wholesalers continue to reorder from us. Delayed shipments can derail renovation projects, especially in fast-paced markets like Bangkok or Jakarta. Our approach minimizes those risks.

Step 6: Freight and Container Booking

We understand that every client has different logistics preferences. Some prefer to handle freight directly, while others want full assistance.

• If you have your own forwarder: We coordinate with them to align pickup and container availability.
• If you need help: Our logistics team can assist with booking, trucking, and customs documentation through our trusted network in Foshan.

This flexibility ensures a smooth export process — something many first-time importers appreciate when navigating international shipping for the first time.

Step 7: Quality and Packaging Verification

Before loading, our QC team performs a detailed inspection.

We verify that:

• Every box matches your confirmed quantity and model.
• Outer packaging complies with export safety standards for moisture and handling.

Step 8: Loading and Documentation Updates

We personally supervise the loading process, ensuring every item is counted and sending real-time photos to you.

These updates aren’t just for transparency — they’re a trust signal. Buyers know exactly what’s shipped, in what condition, and when. This photo documentation also serves as visual proof for insurance and customs processes, ensuring peace of mind before the goods even leave port.

Step 9: Delivery and After-Sales Support

Once you receive your goods, our support continues through:

• Step-by-step visuals for flexible stone applications on interior and exterior walls.
• Guidance on adhesive selection, maintenance, and long-term performance.

For example, one architect in Thailand used our Cement Board Series for a minimalist art gallery. When they asked about humidity protection, our team provided material-specific coating advice — ensuring both aesthetic integrity and durability.

This is what partnership looks like: ongoing support, not one-time sales.

Why This Process Works

91% of customers say they’re likely to make a repeat purchase after a positive experience.

For Vista, we don’t just move products; we build dependable supply relationships – because every successful delivery is the start of the next collaboration.

Contact Foshan Vista Today

Importing flexible stone or other eco-friendly materials doesn’t need to be overwhelming. With the right partner, it becomes a simple process.

Ready to simplify your sourcing journey? Contact us at info@wstmaterials.com or request a free sample today to see how Vista can help you transform your projects with confidence.